Document OS

Compliance packs without the chaos

Compliance paperwork expires quietly. A lapsed COIDA letter or an out-of-date tax clearance disqualifies a bid you were otherwise ready to win — usually discovered the week it is due. Document OS keeps every artefact in one place, tracks what expires when, and lets you hand a buyer a verified pack without emailing PDFs around.

Everything in one vault

CIPC certificates, SARS tax clearance, COIDA, B-BBEE, banking letters, and proof of address all sit in one encrypted workspace. Each artefact tracks issuer, expiry, and the counterparties you’ve shared it with.

Awardability checklist

Before you submit a bid, Document OS highlights missing artefacts, impending expiries, and red flags spotted by the tender team. SMEs can assign tasks to accountants or consultants directly from the pack.

Popia-friendly sharing

Share a read-only compliance pack with buyers and funders via short-lived links, or push artefacts into Okhantu’s tender workspace without emailing PDFs. Every share logs who accessed what and when.

See where you stand

The Compliance Hub shows which artefacts you already hold, which are close to expiring, and what a buyer still needs before they can award.

Open the Compliance Hub